Travel Memo in Spanish

 

NA World ServiceS PO Box 9999 Van Nuys, CA 91409 USA Phone (818) 773-9999 Fax     (818) 700-0700

Date:                12 January 2004

To:                   WSC 2004 Participants

From:               NA World Services

This memo provides information that you will need to register, make hotel reservations, and purchase airline tickets for the 2004 World Service Conference. Included in this mailing is a complete list of all WSC 2004 participants. Please take a moment to review the list, and if there are any problems, contact us right away. All conference participants were sent a memo in November. Attached to that memo was the contact information for your region and representatives. If you have not updated your information with NA World Services, please contact us prior to making any reservations. We will use the information we have on file as of
15 January to approve all reservations. If you have any questions or need to update your information, please send an email to WSC2004@na.org or call 818.773.9999, extension 116.

WSC 2004 will be held in Woodland Hills, California, USA, from Sunday, 25 April through Saturday,
1 May 2004. We are currently planning to begin pre-conference activities midday Saturday,
24 April. You may choose to travel on Friday, 23 April or wait until the morning of Saturday, 24 April.

We will fund one delegate from each seated region including round-trip airfare, meal allowances, ground transportation to and from the airport, and lodging, based upon double occupancy. Regional delegates who are funded by NA World Services (NAWS-funded participants) are expected to room with another conference participant. Delegates from North America will be funded for up to nine nights. Therefore, we will pay for half of your hotel room from Friday, 23 April through Sunday, 2 May. If you are coming from outside North America, contact NAWS staff and we can work out your travel needs individually.

You can register for WSC 2004 and make hotel room and airline reservations starting 15 January and continuing through 15 March 2004. If your contact information is correct, please go to www.na.org/wsc2004 and click on the Conference Registration and Housing Form, complete your information, and click submit. If you do not have access to the Internet, you can fill out the attached Conference Registration and Housing Form and mail it to the address at the bottom of the form or fax it to 818.700.0700. All participants, regardless of whether they are funded by NAWS or not, must complete this form to register for WSC 2004 and make a hotel reservation. You can request a particular roommate on the form, but each of you must complete your own form. If you need to modify any part of your registration or reservation, please contact NAWS staff. Registration must be completed by 15 March 2004.

All NAWS-funded participants should expect to share a room. You may room with whomever you choose, but NAWS will not incur an additional expense as a result of such a choice. If your roommate is not funded by NAWS, he or she will be responsible for half of the room expense ($54.20 per night, tax included). If you are a NAWS-funded participant and you prefer to room alone, you will be responsible for half of the room expense.

All participants, NAWS-funded or not, will be responsible for all room incidentals (telephone calls, room service, movies, etc.). Upon arrival to the Warner Center Marriott, please be prepared to provide a credit card or $50.00 cash deposit.

Airline tickets will only be approved for NAWS-funded travelers whose names are on our list of conference participants. If the contact information we sent out in November is not correct, please get in touch with NAWS staff immediately. Reservations must be made by 23 February to be eligible for a 10 percent discount; after that date the discount drops to 5 percent. This discount is available on American Airlines. To make your airline reservation, contact Phyllis Mulvehill at Montrose Travel by emailing her at PMulvehill@MontroseTravel. You must include the following information in your email:

           Your preferred travel dates and times

           Preferred airport (if cost is substantially less for a nearby airport, you may be asked to fly from there)

           Name as it appears on your state-issued identification or passport

           Home address where Montrose can send your ticket

           Home phone number

Montrose Travel will have a list of who is being funded by NAWS and will send each itinerary to NAWS for final approval. Tickets for NAWS-funded participants will be charged to the NAWS master account.

Participants who are being funded by their regions or who are funding themselves are encouraged to use our travel agent but may choose to purchase tickets on their own. If a NAWS-funded participant wants to travel with a participant who is not funded by NAWS, they should both purchase their tickets at the same time by contacting Montrose Travel. Make sure to include the credit card number that should be charged for the non-funded participant’s portion of the ticket in the email or call 800.766.4687 or 818.553.3228 and ask for Phyllis.

Shuttle transportation to the Warner Center Marriott is available from Los Angeles International Airport (LAX) and Burbank Airport via Super Shuttle. We will mail shuttle vouchers to NAWS-funded participants and $2.00 discount coupons to other participants prior to the conference. NAWS-funded, US participants will receive an advance check for their daily meal allowance. NAWS-funded travelers from outside the US will receive their advance upon arrival to the Warner Center Marriott.

If you are a NAWS-funded traveler, please email or call NA World Services collect to make your travel arrangements. If you are funded by your region, please either complete the Conference Registration and Housing Form online or mail or fax it to NAWS. You can make your travel arrangements through our travel agent if you choose.

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